Employee Benefits Software: Do You Need It?
What keeps employees happy, supported, and engaged? A good benefits program can play a huge role for candidates and staff alike. But planning, budgeting, and managing all this can put a strain on your HR team. Here’s where using employee benefits software may prove to be a more cost-effective option.
An app like that can take care of everything for you — from choosing benefits and making sure they comply to communication and reporting. Keep them in one place, automated, and you’ll reduce human error and workload. Technology helps HR teams stay organized, ensure employees get the support they need, and keep up with the demands of modern workplaces.
We gathered some of the prominent employee benefits providers we selected based on high ratings on sources like G2, Gartner, Software Advice, and Capterra. So, in this article, you’ll find a breakdown of what each platform does, its strengths, standout perks, and more. Let’s dive in.
While the article is all about employee benefits software, it’s good to keep in mind that many HR platforms offer a lot more under the hood. Alongside benefits, you’ll often find tools for payroll, compliance, learning and development, and even employee relocation services. These extras can come in handy, especially for growing teams or companies expanding into new markets.
15 Highly-Rated Employee Benefits Providers
This list is a blend of providers that focus solely on benefits administration software, those that offer such services as part of their HCM suite, as well as some of the top-rated Employer of Record services for HR that also offer benefits support. All companies are listed alphabetically.
ADP
Quick Overview
ADP offers a full-service solution backed by decades of experience, smart technology, and real human support. It comprises the Vantage HCM suite and a standalone benefits management service.
Top Advantages
- With the Vantage suite, employees get a smooth, mobile-friendly, guided enrollment interface that helps them understand plan options and make confident choices.
- EDI feeds with insurance carriers make it easy to communicate new hires, terminations, or life events.
- Access to ADPIA® (ADP Insurance Agency) with additional coverage options like group health plans, business insurance, and even retirement solutions.
Scope of Offerings
- Benefits enrollment and administration
- Compliance management
- Carrier connectivity
- Benefits optimization
- COBRA administration
- Pre-tax account management
Our Verdict
Integrated HR Solutions Provider
ADP’s employee benefits services can be accessed in two main ways:
- As part of its Vantage HCM platform, an integrated human capital management platform built for large employers (typically 1,000+ employees). It offers features to streamline every stage of the benefits lifecycle, from plan setup and employee enrollment to compliance tracking and reporting.
- As a standalone service, it delivers a similar quality experience — with employee self-service tools, compliance support, and expert guidance — but is more modular and scalable for smaller teams.
Alight
Quick Overview
Alight is one of the top employee benefits companies offering a comprehensive enterprise-grade benefits ecosystem called Alight Worklife. It uses an LumenAI engine to tailor the benefits package to specific business and employee needs.
Top Advantages
- Ensures personalized experiences for each employee, across any company size, with guided decision-making.
- Provides predictive analytics with actionable insights.
- Connects employees with optimal providers and packages.
Scope of Offerings
- Benefits enrollment
- Smart virtual assistant
- Reporting dashboards
- Health navigation
- Reimbursement support
Our Verdict
Tailored Analytical Benefits Software
Companies can handle benefit administration services through Alight Worklife software, designed to simplify processes and increase employee engagement thanks to integrating with HR systems. Its analytics and ROI tools help optimize HR and benefits investments by measuring their impact.
Benefitfocus
Quick Overview
Benefitfocus HR benefits management software aims to provide a comprehensive ecosystem that centralizes and simplifies related workflows. It’s a good choice for organizations seeking a modern, scalable, and secure benefits solution with advanced automation and dedicated service.
Top Advantages
- Offers a centralized tool for eligibility, enrollment, carrier billing, ACA/COBRA compliance, and document management.
- Provides integrated tools for searching top-performing doctors and navigating care delivery efficiently.
- Acts as an extension of HR teams, handling implementation, engagement, billing, and compliance.
Scope of Offerings
- Benefits administration and compliance
- Employee engagement features
- Data-driven decision support
- Analytical dashboards
- Automated ACA reporting
- COBRA administration
Our Verdict
All-Encompassing Benefits Ecosystem
The Benefitfocus employee benefits management system has a flexible, user-friendly, and intuitive interface, a high level of security, and a customer-centric approach, which helps reduce complexity and improve the efficiency of benefits management across companies. Its high level of security and quality data processing is certified by HITRUST.
Deel
Quick Overview
Deel, an EOR provider, delivers employee benefits solutions designed to make benefits setup, enrollment, and management simple and scalable across borders.
Top Advantages
- Helps create and customize benefit plans, from adjusting contribution amounts and eligibility rules to setting up plan documents and pricing.
- Selected plans automatically flow into Deel Payroll, ensuring deduction amounts are updated and applied correctly.
- Supports a broad range of benefits, including medical, dental, and vision insurance, life, and disability coverage etc.
Scope of Offerings
- Guided enrollment
- Carrier integration
- Full FSA, HSA, HRA, commuter, transit & parking support
- Benefits sourcing
Our Verdict
Business Expansion Ally
Deel’s Benefits Admin software combines customization, automation, and global expertise. It’s also said to include a benefits plan builder by 2026. As a global platform, Deel offers great benefits admin solutions regardless of country, without requiring the building of multiple systems.
Empyrean
Quick Overview
Empyrean is a SaaS leader focused on transforming employee benefits platforms into an employee-centric experience. Serving over 6.5 million users, their secure, scalable platform supports complex benefits needs while nurturing organizational culture and retention
Top Advantages
- Full-service support across eligibility, enrollment, carrier billing, reconciliation, and compliance (ACA/COBRA).
- Offers the Empyrean Connect solution for unified engagement, push notifications, surveys, dynamic content, and task workflows.
- Ensures full integration via payroll, HRIS, carriers, ERPs, or consumer account platforms.
Scope of Offerings
- Benefits enrollment and administration
- AI augmentation
- Compliance management
- Real-timedashboards
- Ad-hoc reporting
Our Verdict
Holistic Benefits Experience Platform
Empyrean employee benefits provider offers an integrated software-as-a-service solution enhanced with AI tools. It’s a good option for mid-to-large organizations with complex plans, high employee counts, or an appetite for engagement-driven benefits strategy.
The provider supports its research institute, which helps deliver actionable insights and strategies to HR and benefits specialists. This includes data on the changing workforce landscape, employee engagement strategies, organizational culture, and effective benefits programs.
isolved
Quick Overview
iSolved provides an HCM cloud platform with benefits administration solutions included. The company promises to reduce risk, save time, and help HR teams do more meaningful work
Top Advantages
- Services based on 30 years of experience.
- They ensure the robust handling of ACA, COBRA, ERISA, FLSA, POP, and non-discrimination tests, among others, for compliance confidence.
- Provide non-discriminatory health benefits packages.
Scope of Offerings
- Benefits enrollment and administration
- COBRA administration
- Compliance bundles
- Dedicated support
- Full FSA, HSA, HRA, commuter, transit & parking support
Our Verdict
Solid Benefits Admin Provider
iSolved serves both HR teams and brokers, ensuring employees can enroll in benefits easily while minimizing regulatory risk. As one of the top benefits administration systems, their standout focus is end-to-end administration and compliance support.
Namely
Quick Overview
Namely’s employee benefits administration software comes as part of their full-suite HCM platform that also includes HR, payroll, time, and talent management.
Top Advantages
- Delivers reports and ad‑hoc export capabilities to offer actionable insight.
- Access benefits data on the go through a mobile application.
- Provides real-time insights into the benefits enrollment process.
Scope of Offerings
- Benefits enrollment and administration
- Payroll integration
- Planning and configuration
- Carrier feeds
- Reporting tools
- Open enrollment dashboard
Our Verdict
Compliant Employee Benefits Partner
Aside from its benefits management software, Namely also offers managed services. This means the company doesn’t just host your plans, they also help you build, manage, and optimize them, handling both strategic consulting and day-to-day implementation. The provider ensures your benefit offerings remain compliant with ACA (Affordable Care Act) reporting and filings, COBRA notifications and continuation processes, ERISA, and other applicable regulations.
OnPay
Quick Overview
OnPay is one of the top benefits administration outsourcing companies offering an all-in-one workforce platform that helps manage employee benefits from day one on the job to retirement.
Top Advantages
- Access to internal and third-party certified professional brokers to help plan the benefits package.
- Provides a self-service portal for employees to manage their coverage.
- Offers scalable, pay-as-you-go workers’ compensation insurance plans.
Scope of Offerings
- Benefits enrollment
- Progress dashboard
- Compliance management
- Full FSA, HSA, HRA, commuter, transit, and other benefits support
Our Verdict
Full-Cycle Employee Benefits Support
OnPay evolved from a family payroll business thanks to the aspiration to make the existing payroll workflow more efficient. Then, it expanded into streamlined HR and benefits administration solutions. Aside from their key offerings, OnPay also offers additional benefits, such as:
- Help setting up and tracking paid time off (PTO) policies
- Life and disability coverage to support employees and their families
- Pre-tax commuter benefits for transit or parking expenses
Paylocity
Quick Overview
Paylocity is an HR solution with employee benefits management services. It focuses on making it easy for employees to understand and choose the right benefits, while giving HR teams the tools to handle everything behind the scenes.
Top Advantages
- Intuitive, mobile-friendly self-service that makes enrollment and management less confusing.
- AI-backed guidance helps employees choose the right plans for their individual needs.
- Real-time dashboards give HR teams visibility into enrollment status, trends, and costs.
Scope of Offerings
- Benefits enrollment and administration
- COBRA administration
- Employee self-service
- Benefits decision support
- Compliance management
- Real-time dashboards and reporting
Our Verdict
Tech-Driven Benefits Management Solutions
While they’re known for payroll, Paylocity has expanded into modern workforce solutions. Think talent management, employee engagement, and of course, HR benefits administration software. Their benefits module is seamlessly integrated into the rest of their platform, so everything from payroll deductions to compliance checks flows naturally. Their vibe? Forward-thinking, tech-friendly, and people-first.
PrimePay
Quick Overview
PrimePay is among employee benefits administration companies as it offers a flexible HCM suite with benefits management services. The provider emphasizes automation, accuracy, and seamless syncing between benefits data and payroll.
Top Advantages
- The benefits are integrated with payroll management, so any changes sync immediately, preventing errors and saving time.
- The software includes hundreds of integration options with EDI feeds for hire events, enrollments, and life-event changes.
- Offers built-in compliance, reporting, and deadline tracking.
Scope of Offerings
- Benefits enrollment and administration
- Guided enrollment
- Benefits–payroll integration
- Carrier integration
- Pre-tax account support
- Retirement plan administration
- Claims processing
Our Verdict
Flexible Employee Benefits Platform
PrimePay’s roots stretch back about 38 years. Among employee benefits platform providers, they stand out with a comprehensive suite, all built to centralize workforce data and streamline operations. Their system offers self-guided, mobile, and desktop-friendly enrollments, built-in support for life events and evidence-of-insurability (EOI), plus carrier connectivity via EDI feeds.
Rippling
Quick Overview
Rippling is also among global employee benefits providers, allowing businesses to offer tailored benefit packages across multiple countries, with compliance with local laws and settings per region.
Top Advantages
- The benefits are integrated with payroll management, so any changes sync immediately, preventing errors and saving time.
- The software includes hundreds of integration options with EDI feeds for hire events, enrollments, and life-event changes.
- Offers built-in compliance, reporting, and deadline tracking.
- Ensures mobile access, so benefits data can be accessible on the go.
Scope of Offerings
- Comprehensive plan options
- Paperless enrollment
- Payroll sync
- Broker and carrier EDI support
- Compliance tools
- Custom analytics
- Employee self-service
- Integration with HRIS, payroll, and IT operations
Our Verdict
Trusted EOR Partner
Rippling provides various PEO and EOR-based services on a global scale, so companies can use their employee benefits management solutions as part of their global expansion strategy. Its HRIS software allows seamless integration of all workflows related to employee management.
Selerix
Quick Overview
Selerix offers cloud-first employee benefits administration services designed for employers, brokers, and carriers, called BenSelect. It integrates core and optional benefits with ACA and COBRA compliance, robust engagement tools, and rich third-party integrations.
Top Advantages
- Automates complex contribution strategies, variable pay cycles, union plans, and more.
- Delivers real-time metrics to ensure high employee benefit enrollment, understanding, and retention.
- Provides plug-and-play connections with 1,000+ carriers, payroll, HRIS, and wellness platforms.
Scope of Offerings
- Benefits enrollment and administration
- COBRA administration
- Customizable reports
- Compliance management
- Enhanced analytics
- Employee experience tools
Our Verdict
Comprehensive Benefits Orchestration Platform
Selerix has ongoing 20+ year relations with carriers, building an extensive professional network. Their employee benefits management solution is based on this experience and is designed to deliver a comfortable experience to employees and employers alike.
SunFish by DataOn
Quick Overview
SunFish by DataOn is an HRIS that offers a benefits management module. Its features help personalize this process for each employee, instead of using traditional packages.
Top Advantages
- Integrates various bonuses and loans, helping companies increase employee engagement.
- Simplifies administration with automated management of claims, loans and other benefits.
- Promotes compliance and flexibility.
Scope of Offerings
- Benefits administration features
- Analytics dashboard
- Reimbursement management
- Employee support
- Compliance management
Our Verdict
Personalized Benefits Plan Provider
As one of the top employee benefits providers, SunFish provides a range of features for convenience. For example, it Early Wage Access (EWA) capabilities mean that workers can get part of their salary earlier, helping improve their financial health, reduce stress, and use flexible payment systems to motivate and engage employees.
SunFish also has a mobile application for managing financial benefits, including EWA, cash advance, account recharge, and other features.
Thatch
Quick Overview
Thatch is an employee health benefits provider that allows employees to tailor the benefits packages based on their needs, but within the company’s budget.
Top Advantages
- Ensures easy health benefits budget planning.
- Allows creating a customized healthcare experience for the employees.
- Access to the top carriers directly from the solution.
Scope of Offerings
- Healthcare, vision, and dental benefits enrollment
- Budget planning
- Thatch Visa debit card
- Compliance management
- AI chatbot support
Our Verdict
Tailored Healthcare Experience Provider
Thatch has a unique approach to benefits management in that it provides the necessary features for employees to spend a set budget on their healthcare needs, instead of just offering packages. Using more flexible employee benefits providers can help companies attract better talent.
The provider also believes this approach will help small and medium-sized companies save time and the cost of managing benefits.
TriNet
Quick Overview
TriNet’s HR Platform (formerly known as Zenefits) offers fully integrated, digital-first employee benefits payment solutions designed to simplify every stage.
Top Advantages
- Ensures the benefits offerings adhere to evolving regulations and minimizes compliance risk.
- AI‑powered data insights help employees choose wisely from cost, coverage, and provider data
- Provides perks like different types of insurance, employee discounts, tax-free reimbursements, etc.
Scope of Offerings
- Core benefits enrollment
- Pre-tax accounts support
- COBRA notices/payments
- State duty filings
Our Verdict
Comprehensive PEO provider
Being an IRS-certified PEO, TriNet meets ESAC standards and maintains a robust data security and audit infrastructure. It handles all the necessary documentation and reporting to ensure all aspects of employee benefits administration are compliant with relevant regulations.
Why the Right Benefits Administration Software Matters
Employee benefits are evolving into something that isn’t just a nice-to-have. It’s essential. Benefits administration software can save time, reduce errors, keep you compliant, and more. Most of all, it can help you deliver a better experience for your employees.
That said, there’s no one-size-fits-all solution. While the providers mentioned in this article are all highly rated, choosing the best platform for your business will depend on your team size, where your employees are located, and how your internal processes are set up. Whether you’re looking for a small business employee benefits provider or a global company, it’s worth taking the time to explore your options.
Test out a few platforms. Paying close attention to user experience, built-in compliance tools, and the level of customer support offered will definitely help make an informed decision and choose the most suitable option. A little upfront research can go a long way in finding software that fits your team.
FAQ about Employee Benefits Companies
What features should be included in employee benefits software?
One could say the bare minimum is benefits enrollment, compliance management, and status tracking. However, it all depends on your business requirements. For example, some of the best employee benefits providers offer a planning or building tool to help you fit this into the overall strategy and estimate costs more precisely. It’s worth inspecting all features of such services and deciding which ones are necessary for you.
How does employee benefits software support compliance?
Such solutions often automate compliance, tracking changes in the local requirements. They also generate complaint reports necessary for audits. Moreover, they keep employee records up-to-date and accurate, which is also crucial for compliance.
Can both local and international benefits be managed through a single platform?
With the right provider, sure. If your team works in multiple countries, a global provider may help you handle all benefits on a single platform. They understand the complexities of cross-border compliance and local employee benefits offerings.
What types of employee benefits can be administered using these tools?
Almost any type of employee benefits works. The most common ones are healthcare/dental/vision insurance, health savings accounts, life insurance, and retirement plans. But the list doesn’t end there. You can also manage time off and leave, wellness programs, childcare, family support, pet insurance, and so on. The key here is to look at what each specific platform offers and evaluate whether it’s enough for your company.
Yaryna is our lead writer with over 8 years of experience in crafting clear, compelling, and insightful content. Specializing in global employment and EOR solutions, she simplifies complex concepts to help businesses expand their remote teams with confidence. With a strong background working alongside diverse product and software teams, Yaryna brings a tech-savvy perspective to her writing, delivering both in-depth analysis and valuable insights.
