Best Onboarding Software Providers

Best Onboarding Software and Why Companies Rely on It

Starting a new job can be overwhelming, which is why the first days matter so much. A clear, organized start helps employees feel comfortable, learn quickly, and stick around longer. But if onboarding is messy, new hires take longer to adjust and feel more stressed, so they may end up leaving. Many companies still use manual onboarding, which often means delays and missed steps that can cause problems with compliance.

Onboarding software helps take the pressure off by moving all the paperwork and contracts online. It also takes care of compliance tasks automatically and makes it easier to offer training that fits each role. On top of that, it keeps communication clear between managers and new hires. Some systems even link with leave management software, so things like vacation policies are explained right from the start.

In this guide, we review 15 of the best employee onboarding software providers for 2025. The purpose is to help you find a platform that matches how you hire and what resources you have. The right choice will make onboarding quicker and more organized while reducing stress for both HR teams and new employees.

Top 15 Employee Onboarding Software

There are lots of onboarding tools out there, but they don’t all do the same thing. Some are made for large companies and include features like compliance checks and software connections. Others are better for small teams that need something easy to use and quick to set up. To make comparison easier, we’ve gathered a list of the best employee onboarding software providers for 2025. 

Note that all providers listed below are organized in alphabetical order.

Appical is a strong choice for companies that need flexible onboarding for distributed teams. Employees get access to company culture, paperwork, and training early, and managers track progress in real time. This helps reduce first-day stress and improves engagement.

CareerPlug is helpful for small teams because it combines hiring and onboarding in one easy system. New hires can fill out forms and sign contracts all in one place, which cuts down on paperwork. It also gives HR teams tools to stay on top of compliance, even if they don’t have a lot of resources.

Ceipal reduces the need for multiple HR tools by combining recruiting, onboarding, and compliance. The system is strong in industries where compliance is non-negotiable. Larger firms benefit from its scalability and ability to centralize complex workflows.

ChartHop makes onboarding part of workforce strategy instead of a stand-alone process. HR can see how new hires fit into teams and long-term goals. Its analytics help managers make decisions about growth and structure with better context.

Click Boarding ensures every compliance step is documented and auditable. This reduces legal and regulatory risks for companies in fields like healthcare or finance. Employees also get clear steps that make their first weeks easier.

Donut helps new hires meet colleagues and feel connected quickly. It supports remote teams where social bonds are harder to build. Instead of focusing on paperwork, the platform makes relationships part of onboarding.

Eddy gives small companies an HR system without the complexity of enterprise tools. New hires can complete onboarding forms, while HR handles payroll and time tracking in the same platform. This all-in-one approach saves small teams time and effort.

Efficient Hire helps businesses bring in staff quickly without drowning in paperwork. It is optimized for hourly workers where speed and compliance are critical. The platform also helps with tax credit programs, which can save money when hiring.

Enboarder gives HR tools to design experiences that fit each role or department. Employees receive personalized steps that make them feel supported. Managers get reminders and data that keep the process on track. Enboarder is also seen as some of the best employee onboarding software for tech companies that want more personalized, mobile-first experiences.

GoCo simplifies HR by linking onboarding with benefits and compliance in one place. It helps smaller firms stay organized without needing separate tools. Its integration with compensation management tools also makes it easier to connect pay and onboarding.

HiringThing is popular with agencies that want a branded HR solution. By offering ATS and onboarding together, it provides value for firms serving multiple clients. The white-label option also gives resellers more flexibility in packaging services.

Phenom reduces manual work by automating routine onboarding steps. HR can build flows that match the needs of each hire, from compliance to training. The analytics dashboards also show the progress of new employees.

Workable is a popular choice for firms that already rely on it for recruiting. Since onboarding is built in, there’s no need to switch tools once someone is hired. HR teams can share documents, assign tasks, and keep track of each step. Managers also get a clear view of how each new hire is doing.

WorkBright is a common pick for companies hiring distributed staff, seasonal workers, or field employees who don’t sit in offices. It cuts down the time to complete compliance-heavy steps by shifting everything to mobile. HR saves time chasing paperwork, and employees get a smoother first-day experience.

Workelo stands out for its multilingual features. These make it easier to onboard diverse teams from different backgrounds. Managers can see real-time data on employee engagement during the first months and take action early if any issues come up. The platform also includes structured offboarding, allowing HR to track the full employee progress.

Making the Most of Onboarding Software Companies

Onboarding is no longer something HR can manage with forms and emails alone. The best employee onboarding software gives companies structure, saves time, and improves the new hire experience. Some onboarding software companies focus on compliance and integrations for large enterprises, while others are better for small teams that want a simple setup. Onboarding software companies now offer some of the best tools for employee onboarding 2025, giving HR more flexibility and control.

The 15 providers we reviewed show the range of options available in 2025, from mobile-first tools like WorkBright to experience-driven platforms like Workelo. Choosing the right solution depends on your team size, hiring needs, and how much you want to connect onboarding with the rest of your HR stack.

FAQs About the Best Software for Onboarding New Hires